How It Works

These can be any local or national charity or charitable organisation including Schools, Churches, Sports Clubs and Voluntary Community Projects.  If you are in any doubt whether your organisation qualifies, contact the organising Committee.

 Team Organisation

 Walkers are organised in teams of 5 or more people (this can be a combination of Senior and Junior entrants).  Each team raises money for their own nominated charity or organisation. 
They will have a Team Leader who acts as the single point of contact with the organisers and the distribution point for material and information for their team members.

 Individual Walkers

Individual entries are accepted.  However the organising Committee cannot guarantee that money raised by an individual will go to their nominated charity.  The organisers apply their discretion dependent on factors such as the amount raised. Where other walkers are raising money for the same charity, individual contributions will be pooled.

 Registration

Team Leaders and Individuals submit their entries on the relevant Entry Form.  Team changes, i.e. additional members and withdrawals can be notified to the Organisers at any later date via mail, telephone or e-mail.
There is a restriction on the number of walkers that can be registered.  This is 1200 for the Senior Walk and 300 for the Junior Walk.  Once these limits have been reached, no further entries will be considered.
A cut-off date is applied at least 10 days before Walk Day.  No entries are accepted after this date, including Walk Day.

Each walker is supplied with a pack containing their allocated Walk Number, a Sponsor Form and a set of instructions.  As these packs are prepared, the relevant Team Leaders will be notified, to arrange their collection and distribution to the walkers.

Immediately prior to the start of the Walk, all entrants hand in their Sponsor Forms.  While they are (hopefully) completing the Walk the Sponsorship totals are recorded. 
On completion, walkers collect their Sponsor Forms along with a certificate and Paying-in instructions for their sponsorship money.

Walkers collect their Sponsor money and pay it into a central account managed by the Organisers.  The paying-in instructions supplied to them detail how, where and by when payment must be made if it is to be allocated to their correct charity.

A percentage of the money (usually 10%) is set aside to cover
  - organisational expenses,
  - small donations to charities on behalf of individuals and organisations who helped stage the Walk,
  - donations to local charities and Projects requiring support, as chosen by the Organising Committee.
 
The remainder is distributed back to the Team Leaders, to pass on to their respective charities.  This is in the form of cheques made payable to the nominated charities.

Presentation Evening

The cheques are presented to the Team Leaders during a Presentation evening, along with the team and individual prizes.

 Gift Aid