AGM 07

 

Minutes the Annual General Meeting held on Thursday 17th May 2007 at the Cockshutt Millennium Hall

starting at 7.30 p.m.

                                                                                                                                                                       

 

Present:

Vice Chairman: Cllr J Dickin                                                Clerk: Mrs J Goulbourne

 

Councillors present: Cllr A. Johnson, Cllr E Jones, Cllr Mrs R Milns, Cllr B Hotham

                                    Cllr Mrs G Webb.

 

In attendance:  District Cllr J Hodnett

 

Present: Mr A Biggs, Mr J Coleman, Mr and Mrs Prince

 

 

27/07  Election of Chairman

            Cllr J Dickin was nominated for the position of Chairman by Cllr B Hotham. This         was seconded by Cllr E Jones and agreed by all

            Cllr Dickin signed his Declaration of Acceptance of Office.

 

28/07  Election of Vice Chairman

            Cllr E Jones was nominated for the position of Vice Chairman by Cllr J Dickin.

              This was seconded by Cllr A Johnson and agreed by all.

            Cllr Jones signed his Declaration of Acceptance of Office.

           

            All councillors signed their Declarations of Acceptance of Office.

 

Cllr Dickin conducted the meeting in his official capacity as Chairman to Cockshutt-cum-Petton Parish Council.

 

29/07  Apologies for absence

            PC Loveridge.

            County Councillor Mrs B Craig.

 

30/07  Report by the Chair

            Cllr Goodall had sent a report to the meeting via Cllr Dickin, who read that:

            Cllr Goodall had thanked everyone for their support during his time as Chairman.         He said also that he had enjoyed his time as a parish Councillor.

            Cllr Dickin thanked Cllr Goodall in his absence for all the work he had done on behalf of the council and he wished him all the best for the future.

           

31/07  Disclosures of Personal and Prejudicial Interest

            Cllr J Dickin declared a prejudicial interest in item 9b – the Church Farm           Planning item.

 

32/07  Co-option of councillors.

            As there were four interested parties for two vacancies on the council it was       agreed             that this item be taken into private session at the end of the meeting.

33/07  Financial Matters

 

a)         Balances at 30.4.07:

            Current Account                    £4963.27

            Deposit Account                     £1957.25

            Total                                        £6920.52

 

            It was agreed that the Clerk would transfer £3000 from the current    account to the deposit account.

 

b)         Audit Report

            A letter from Mr D Walker the internal auditor confirmed that the accounts were          accurate and in good order.

            Resolved: The annual return should be signed in the presence of           councillors.

 

c)         Outstanding accounts

 

Date

Name

Purpose

Amount

Cheque number

17.5.07

J Goulbourne

Salary x 9 weeks

324.00

206

17.5.07

Allianz Cornhill

Insurance

627.29

207

17.5.07

Mr D Walker

Internal audit

60.00

208

17.5.07

J Goulbourne

Petty cash

50.00

209

 

 

TOTAL

1061.29

 

 

d)         Grant applications

            This item is to be added to the next agenda.

 

 

34/07  To approve the Minutes of the Meeting held on Thursday 15th March 2007.

            Cllr A Johnson requested that Mr T Goodall be changed to Cllr T Goodall. This was agreed by all. The change being made Councillors agreed that the minutes    were a true and accurate record of the meeting and thus it was:-

            Agreed: The minutes should be signed as correct by the Chairman in   the presence of the councillors.

 

35/07  Matters arising from the minutes not otherwise on the agenda.

  • The Clerk brought to the attention of councillors that the Revised Code of Conduct must be adopted by October 1st 2007. A copy had been provided for each councillor. This item will be added to the next agenda.
  • Cllr A Johnson reported back from a meeting he had attended on 30th April 2007 regarding car parking facilities in Ellesmere. He reported that wardens do not go into the car parks as they have no jurisdiction there. There will be no extra parking space for the town at the wharf. Scotland Street is now much freer of traffic but there is still a great deal of work to be done.

 

36/07  Planning Issues

Cllr Dickin suggested that it may be beneficial to form a planning committee in order to speed up the process of commenting on planning applications. However Cllr Hotham was of the opinion that the plans should be seen by all councillors.

 Agreed: The system should remain the same for the next six months when it should be reviewed again. The Clerk agreed to provide a comment sheet for councillors’ use.

 

Church Farm:

Cllr J Dickin left the room during this item and Cllr Jones took the chair

The Clerk read a letter from Planning Officer Andrew Gittins regarding this                             application. He confirmed that the situation was being monitored closely.                              Original plans were given to Cllr Johnson.

 

Cllr Dickin returned to the chair.

 

37/07  Update on play area

The matter is now in the hands of the solicitor, however consideration is still taking place as to where the boundary should be; settlement should probably be within a month. Cllr Dickin has requested that the £42 500 should come directly to the Parish Council. There are still issues to clarify such as who will erect the boundary fences and maintain the same. These issues are still under discussion.

 

 

38/07  Correspondence

·         Ellesmere Medical Practice

·         Meres and Mosses Affordable Housing

·         Audit Commission

·         SCC – Mr M D’Alesio

·         Communities and Local Government (Code of Conduct)

·         NSDC re Standards Board

·         NSDC re Community Safety Partnership – Funding

·         SCC Highway Maintenance

·         Standards Board

·         NSDC re Membership of Standards Committee

·         NSDC re RAF Shawbury Helicopter Noise Liaison Group

·         Helen Eatough

·         NSDC re Community Investment Fund

·         NSDC re Ellesmere Economic Development

·         SALC re Co-options and Electoral Mandate

·         Ellesmere Economic Development Forum

 

39/07  Parish Matters

  • Saturday June 2nd is Healthy Living Day in the Market Hall, Ellesmere
  • There is still water on the road in the area of the Leaking Tap and the Telephone Exchange.
  • The drains are blocked on the road from West Lodge to Weston Lullingfields
  • The mirror has blown round at the end of Petton Lane.
  • There is a street light out on Kenwick Close.

 

The meeting closed at 9.50p.m

 

These minutes were signed on July 12th 2007